HVAC Automation by Theo

Every Missed Call Is a Job You Didn't Book.

Theo captures every inbound lead, follows up with qualified contacts, and keeps your pipeline running — on your own dedicated server, live in 5 business days.

Deploy Theo → See How It Works ↓
24/7
Always executing
100%
Your dedicated server
0
Shared infrastructure
Theo — Your AI Business Operator
The Problem

Sound Familiar?

📞

Missed Calls = Lost Jobs

When your techs are in the field, calls go to voicemail. By the time you call back, the homeowner already booked your competitor.

💸

Leads Fall Through the Cracks

You're running jobs and follow-up never happens. Warm leads go cold. Revenue that should be yours walks out the door to whoever responded first.

🔧

You're Running Everything

Dispatching, following up, billing, marketing — it's all you. Every hour you spend on admin is an hour you're not closing more jobs or growing the business.

The Solution

Meet Theo

Theo handles the back-office work you never have time for. He doesn't just suggest — he acts.

⚡
Captures and qualifies every inbound lead automatically
📧
Manages your inbox and drafts qualified responses
📊
Generates performance reports and business content on demand
🔒
Monitors, protects, and optimizes your systems 24/7
📈
Tracks every lead and outcome so you can see what's working
✓ Missed call +1 (614) 555-0199 — text-back sent in 9 seconds.
✓ New contact saved. 3-touch follow-up sequence started.
→ Inbox: 2 new service inquiries. Draft replies ready for review.
✓ Monthly report: 18 leads captured, 7 appointments booked.
→ Monitoring calls and inbox. Ready for next lead.
The Process

How It Works

Three steps from zero to autonomous execution.

01

We Learn Your Business

The setup wizard builds a complete profile of your business, clients, voice, and processes. Theo learns before he acts. No guessing, no generic playbooks.

02

We Deploy Your System

Your system is deployed on a dedicated server configured for your HVAC operation. No shared infrastructure. No one else's data. Your operation, your server.

03

Theo Goes to Work

Your AI operator runs 24/7 — answering missed calls, qualifying leads, managing your inbox, and generating reports. You see everything through your dashboard.

What You Get

Built for HVAC Contractors

Deployed on your own dedicated server. Your data, your infrastructure. Nothing shared.

● Live Now
  • Missed calls answered by text in seconds — automatically, 24/7
  • New lead follow-up sequences started the moment a form comes in
  • Inbox monitoring with draft replies ready for your review
  • Monthly performance report delivered to your inbox
  • Dedicated server — your data stays on your infrastructure
○ Coming Soon
  • AI outbound calling and appointment booking
  • Quote and estimate automation
  • Review request campaigns
  • Online reputation monitoring
Investment

One Price. Full Deployment.

$2,500 to start. $1,500/month. Theo runs while you work.

Standard Deployment
Theo for HVAC
$2,500 to start
$1,000 setup + $1,500 first month

$1,500/month after month one.

  • Theo Core deployed on your dedicated server
  • Lead capture and qualification — automated
  • Inbox management and draft responses
  • Operator dashboard — full visibility into execution
  • Live within 5 business days of payment

The $1,000 setup fee is non-refundable once deployment begins. 90-day minimum term. Your retainer starts on deployment date — not when you sign.

Deploy Theo →
Enterprise
Full Infrastructure
Custom investment

Full Theo stack. Built for your operation.

  • Every capability configured for your HVAC operation
  • Dedicated server — your data never touches shared infrastructure
  • Priority roadmap — new capabilities as your business grows
  • Direct access to Bert for strategy and system design
  • Weekly performance reviews and continuous optimization

Scoped to your build. Contact us for a custom quote.

Request a Quote
Ready to deploy? Start the setup wizard and be live in 5 business days. →
The Guide

Built by an Operator,
For Operators.

I built Theo because I needed him. As a solo operator scaling Business Velocity Group, I was drowning in the same operational trap my clients face — too much to do, not enough of me to do it.

So I built the execution layer I wished existed. Theo is what happens when you refuse to hire your way out of a problem and build your way out instead.

Now I deploy that same infrastructure for ambitious entrepreneurs who are done being the bottleneck in their own business.

Bert Benton
CEO — Business Velocity Group
Precision
Error-free execution. Every output verified before it leaves the system.
Autonomy
Independent operation. Theo runs without hand-holding or micromanagement.
Velocity
Scale without friction. More output, same operator, zero additional headcount.
Excellence
Infrastructure-grade systems. Enterprise performance at solo operator cost.
Questions

FAQ

No. The setup wizard walks you through everything. If you get stuck, we handle it. You run the business — Theo handles the complexity.
You do. Theo runs on your dedicated server. Your data never touches our infrastructure. We collect only anonymized performance metrics — no PII, ever.
You keep your server and all your data. We remove our proprietary systems within 5 business days and you go your own way. No hostage situations.
Most clients are live within 5 business days of payment. Your retainer starts on deployment date — not when you sign.
Yes. Your Theo grows with your business. New capabilities layer on top of your existing infrastructure. You never have to rebuild from scratch.
$2,500 to start — $1,000 non-refundable setup fee plus $1,500 for your first month. After month one, the retainer is $1,500/month. Minimum term is 90 days. Your retainer starts on your deployment date, not when you sign.
Get Started

Deploy Theo

Start your deployment now. Takes 2 minutes — you'll enter your setup wizard immediately and be live within 5 business days.

No sales calls unless you ask. You'll enter your setup wizard immediately.